Personal Kanban: A Way To Bring The Work In Order Not To Do Everything At Once

Author Lila Quartz Maclellan about why you should organize things with the help of boards and cards. Multitasking is probably one of the most overrated skills in modern life. It deprives the brain of glucose, helping to keep attention, makes it easier to switch between tasks.

And generally, as a rule, multitasking is only an illusion. According to a study conducted by Ohio University, only 3% of the population — “supertasker”. The rest are just pretending. For all time, was developed a number of systems to save people from the endless to-do lists that can turn any job into a soulless conveyor.

One such system is the “personal Kanban”, named after the Japanese production concepts used in the late 1940s years at Toyota. In industry, the Kanban (in Japanese it means “signboard” or “Billboard”) is based on the labels that move with every product at the plant. On the same line at the same time can only be a certain number of labels, each corresponding to a particular part of the car.

Former city planner from Seattle and author of “Personal Kanban” James Benson says that industrial Kanban was a way for Toyota to avoid overproduction. He adapted this system to reduce the emotional costs, because the feeling that “in my head too much” — thats the downside of multitasking. Personal Kanban is based on two principles. Visualize your work and limit the total amount of “unfinished works”.

The system used is very simple. Just find a Board that you can use magnets, adhesive paper or buttons, and draw on it with three columns — Tasks “In progress” and “Done.”. Write down each task on a separate card. Can sort them by urgency or type (e.g. personal or business) by color or symbols.

Secure all cards in the column “Tasks”. Select from this column no more than three tasks that can be transferred to the middle column — work In progress. These are the things on which you should focus in your chosen time frame. When the task is completed, move it to the done column and select a new task to move it into the column “In progress”.

The column “Tasks” allows you to see everything that is in the list, and assess whether you will cope with it or not. You may need to delegate some tasks to hire another person or arrange for temporary assistance. In other words, to do something to the column “Tasks” did not become a field of unfulfilled desires.

According to Benson, the middle column is “now”, and it should not contain more than three labels. You can reduce the current problem to one, but according to the author, this could undermine the whole process. Most of us at the moment, there are at least two competing cases, while the third task can be more passive. Squeezing in the column “working” more than three elements, you strain your brain and slow down his work.

Starting and not leading to the end of any projects, one is exposed to the risk of the so-called Zeigarnik effect, named for the Blooms Zeigarnik psychiatrist, who in the 1920-ies found that people better remember incomplete tasks than completed. The idea of the column “Done” needs no explanation. Studies have shown that the person receives the dopamine, just say the word “done”.

This column is not to be found lifeless in the theory of Benson, he is a pretty important part. If you try to apply some classification column “Done” can turn into a useful work record. Benson and Toniann Demaria Barry, co-author of the book “Personal Kanban”, came up with a matrix for ranking tasks like most, like least, was made in haste, over which he does not feel control and so on. The authors promise that after some time you will have a few universal categories, it will become obvious where youre always stuck, and where succeed most often and why.

This approach helps to achieve higher consciousness in life — provided that you stick to it at least until then, until you start to see some patterns. “If you find that all your Affairs — emergency situations, this will signal that it is time to reevaluate his life,” says Benson. A phrase he once heard from a woman who changed careers and has filed for divorce after the transition to such a system.

Benson first came up with the “personal Kanban” for software developers about ten years ago. But it professionals and they are not interested in. He continued to develop his method, which was subsequently used in schools, medical organizations, governments and some industries, and his former colleague, meanwhile, had launched a more intensive programme of training LeanKanban University.

On the system “Kanban” was founded several popular apps including Pivotal Tracker and Trello. However, Benson prefers real Board. He recalls the studies that have proven that people process more information when taking notes. “We are so overloaded that we lose sight of who we are, what we can and what makes us who we are, says Benson.

We begin to believe that were just something filling the space”. In practice the best system of time management is directed not to turn the life and to make human. Related articles:

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